Unapproved Minutes of Meeting
Pratt Hall
Wednesday, May 21, 2008 @ 5:30 PM


Board Members and Members Present:    
Scott Perry, Pat Farmer, Sue Wilson, Sally Newton, Parma Jewett, Jo Anne Bennett

Scott Perry called the Meeting to order at 5:35 PM.

Show and Tell:  Parma showed pictures previously belonging to Romeo Potvin and donated by Agatha Blodgett, of the old school and firehouse and what we think is a white hair clip.

Recognition of visitors: None

1.    Minutes of 04/16/08: Sue made a Motion, seconded by Parma to approve the Minutes of 04/16/08 as written.  The Motion was unanimously approved.

2.    Treasurer’s Report: Checking account is rebounding!
        Checking Account    $    6,373.50
        Lalia Pratt Hays Scholarship CD    6,806.43 @ 5.00%
        Capital Improvement CD    1,853.12 @ 4.75%
        Stained Glass Window fund CD    5,500.16 @ 5.00%

        Heaton House Mortgage     $24,047 @ 6.49% fixed ($210.15 per month)

Parma made a Motion, seconded by Sally to approve the Treasurer’s Report of 05/21/08. The Motion was unanimously approved.

3.    Membership Update:
Scott reported he had received 22 memberships for a total of $1,140.00 since the last report.  Marijke will have the updated totals at the next meeting but will be at least 99 members and $4,535 based on the April report and Scott’s info.

4.    Old Business –

A.    May 3rd  Clean Up:  Most of the effort was concentrated on Heaton House.  Some furniture was moved out of Pratt Hall to make more room for functions.  The Board unanimously approved a motion made by Sue and seconded by Sally to de-accession and dispose of the Piano Forte/Harpsichord.  

B.    May 17th Elder’s Night:  The Panel was great, the turn out disappointing.  

C.    May 26th Memorial Day Commemoration – Sue Wilson will Emcee, Jon Ramey will be speaker.

D.    June 20-22 History Expo – A draft presentation was available to the Board to view.

E.    June 27th Annual Meeting – No further report.  The Board decided to invite all previous Elder’s Night panelists.

F.    July 5, 19 and Aug. 17 concert dates. No further report.
G.    August 22-24 Art Show/Member Appreciation Evening – the Committee (Noela, Parma and Marijke) met after the last monthly meeting to discuss artists, set-up and other pertinent matters. The Committee decided to try one more time to do the show for two days.

H.    Speakers – Jean Burk will speak on the Western Abenaki, October 15th.  The Board approved a motion made by Sally and seconded by Sue to pay for her families evening meal that night.  There will be no fee charged.
I.    Pratt Hall – No Further report. 
J.    Insurance coverage – No further report.

K.    New Board Members – No further report.

L.  Scholarship – Sue reported two winners were chosen out of six applicants.  The Board unanimously approved a motion by Pat seconded by Parma,  to award $300 each to the winners.  Scott will send letters to the non-selectees and prepare certificates for the winners.  Winners will also receive a copy of the Town history and will be invited with their parents, to the Annual Meeting.

5.    New Business:   The Board toured the Heaton House and discussed the plan to move the archives to the large bedroom on the first floor of the building.  The Board unanimously approved a motion made by Sue and seconded by Pat to authorize the expenditure of up to $500 for window covers and shelving for the new archival room. 
6.    Adjourn:  sue moved and Sally seconded a motion to adjourn at  6:45 P.M.  Said motion passed unanimously.

Respectfully submitted,
Scott Perry