THESE ARE THE UNOFFICIAL MINUTES UNTIL APPROVED BY THE BOARD.
Board Members and Members Present:
Scott Perry, Pat Farmer, Sue Wilson, Sally Newton, Parma Jewett, Jo Anne Bennett
Scott Perry called the Meeting to order at 5:35 PM.
Show and Tell: Parma showed pictures previously belonging to Romeo Potvin and donated by Agatha Blodgett, of the old school and firehouse and what we think is a white hair clip.
Recognition of visitors: None
1. Minutes of 04/16/08: Sue made a Motion, seconded by Parma to approve the Minutes of 04/16/08 as written. The Motion was unanimously approved.
2. Treasurer’s Report: Checking account is rebounding!
Checking Account $ 6,373.50
Lalia Pratt Hays Scholarship CD 6,806.43 @ 5.00%
Capital Improvement CD 1,853.12 @ 4.75%
Stained Glass Window fund CD 5,500.16 @ 5.00%
Heaton House Mortgage $24,047 @ 6.49% fixed ($210.15 per month)
Parma made a Motion, seconded by Sally to approve the Treasurer’s Report of 05/21/08. The Motion was unanimously approved.
3. Membership Update:
Scott reported he had received 22 memberships for a total of $1,140.00 since the last report. Marijke will have the updated totals at the next meeting but will be at least 99 members and $4,535 based on the April report and Scott’s info.
4. Old Business –
A. May 3rd Clean Up: Most of the effort was concentrated on Heaton House. Some furniture was moved out of Pratt Hall to make more room for functions. The Board unanimously approved a motion made by Sue and seconded by Sally to de-accession and dispose of the Piano Forte/Harpsichord.
B. May 17th Elder’s Night: The Panel was great, the turn out disappointing.
C. May 26th Memorial Day Commemoration – Sue Wilson will Emcee, Jon Ramey will be speaker.
D. June 20-22 History Expo – A draft presentation was available to the Board to view.
E. June 27th Annual Meeting – No further report. The Board decided to invite all previous Elder’s Night panelists.
F. July 5, 19 and Aug. 17 concert dates. No further report.
G. August 22-24 Art Show/Member Appreciation Evening – the Committee (Noela, Parma and Marijke) met after the last monthly meeting to discuss artists, set-up and other pertinent matters. The Committee decided to try one more time to do the show for two days.
H. Speakers – Jean Burk will speak on the Western Abenaki, October 15th. The Board approved a motion made by Sally and seconded by Sue to pay for her families evening meal that night. There will be no fee charged.
I. Pratt Hall – No Further report.
J. Insurance coverage – No further report.
K. New Board Members – No further report.
L. Scholarship – Sue reported two winners were chosen out of six applicants. The Board unanimously approved a motion by Pat seconded by Parma, to award $300 each to the winners. Scott will send letters to the non-selectees and prepare certificates for the winners. Winners will also receive a copy of the Town history and will be invited with their parents, to the Annual Meeting.
5. New Business: The Board toured the Heaton House and discussed the plan to move the archives to the large bedroom on the first floor of the building. The Board unanimously approved a motion made by Sue and seconded by Pat to authorize the expenditure of up to $500 for window covers and shelving for the new archival room.
6. Adjourn: sue moved and Sally seconded a motion to adjourn at 6:45 P.M. Said motion passed unanimously.